9 Ways to Make Traveling for Business Easier

Posted by Pekin Insurance on Jul 21, 2016

The excitement of business travel can wear off as it becomes a repetitive cycle weekly or monthly. Use these tips to make your business trip easier and more efficient.


The excitement of business travel can wear off as it becomes a repetitive cycle weekly or monthly. Use these tips to make your business trip easier and more efficient.

  1. Dress Well

As they say, “dress to impress,” which definitely applies at airports. It is known that those who dress professionally are often given better service and upgrades compared to the average flyer who is not. Being dressed well shows professionalism and is a sign of wealth. Also, if you lose your luggage, you won’t look as bad if you have to go to a meeting without your suitcase.

  1. Keep a Bag Packed

Since you are traveling so often, having your 3-ounce toiletries in a quart-sized Ziploc bag will reduce the time of packing. Opt for less bulky technology items like a tablet or iPad to reduce used space. Have a designated set of headphones that always stay in your carry-on to keep from forgetting them.   

  1. Limit Luggage to a Carry-on

Instead of having the worry of possibly losing your luggage, just take a carry-on to limit your check-in time and so you don’t have to wait for luggage after a flight. This is also helpful to keep your luggage from missing your flight should you have two flights close together.

  1. Keep Customer Service Numbers Stored in Your Phone

Having the numbers of your hotel, car rental agency, and airline customer service will allow you to quickly get in touch with representatives should you have a problem. While these numbers can be found on your reservation, having to scroll through your emails to find it or get the papers out of your carry-on can be a hassle.

  1. Healthy Snacks

To save money and feel better, pack your own snacks and lunch since the airport food is often unhealthy and overpriced. Then, before heading home from a trip, stop by a grocery store and replenish your healthy snacks to ensure good fuel for your body on the way home.

  1. TSA PreCheck

Doing TSA PreCheck can save you some serious time in airport security lines, allowing you to get to your gate faster and without the hassle of removing your shoes, computers, liquids, etc. To do this, go to https://www.tsa.gov/precheck.

  • Step 1: Apply Online

Submit an online application in 5 minutes and schedule an appointment at any of 380+ enrollment centers.

  • Step 2: Background Check

A ten-minute, in-person appointment that includes a background check and fingerprinting.

  • Step 3: Enjoy TSA PreCheck

Add your KTN (Known Traveler Number) to your ticket and enjoy traveling easier!

  1. Check-in Online

This one is a no brainer. As long as it is offered and works for you, then you can skip all of the long lines at check-in because you have carry-ons only and don’t have baggage to check. Most airline companies have apps or online check-in on their websites, check the app store for your airline.

  1. Get Real-time Flight Tracking for Free

There are many free websites and apps available to track your flight and inform you about delays before you even get to the airport. They can also keep you updated about delays so that you can step away for a sit-down meal without having to worry about missing your flight. Here is two popular flight tracking apps:

  • FlightAware Flight Tracker

This app will track the real-time flight status and location of any commercial flight in the world.

  • GateGuru

This app is part of the TripAdvisor family and takes the guesswork out of your travels. You can import your itinerary and GateGuru will give you information about check-in, wait times, weather conditions, and airport amenities.

  1. Get Organized

Don’t feel disorganized with so many confirmation numbers to keep track of. There are many free websites and apps that merge all the information into one itinerary so you, coworkers, and family know your schedule. This way you also don’t miss anything trying to keep the papers or emails in order. Some of these apps include:

  • TripIt

This is your own personal travel agent. By forwarding email confirmations of your flight, rental car, train tickets, and hotels to plans@tripit.com, they will create your itinerary for you.

  • TripCase

Similar to TripIt, this is another service that works to centralize your travel documentation into one place.

  • WorldMate

This is aimed more at business travel than personal travel but can be used either way. With this app, you can add not only your travel and accommodations, but your meetings and events to attend at your destination.

Above all, remember to be kind to those who are trying their best to help you. They deal with stressed passengers every day, and being rude will get you nowhere. Always showing kindness and consideration to those around you not only shows professionalism but courtesy as well.  


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